You as a private individual:

If you are in a queue to rent a residence or make an expression of interest in renting a residence, the Landlord and Nyfosa process your personal data in order to administer your place in the queue or your expression of interest.

Categories of personal data

Legal basis
  • Name
  • Personal identity number
  • Other contact details, such as address, email address and phone number

Legitimate interest. The Landlord and Nyfosa has a legitimate interest in being able to administer and manage expressions of interest and the queuing system.

Retention period: Your personal data is processed for this purpose as long as your registered interest remains, or you have been offered to rent a residence.

When you are offered to rent a residence, the Landlord and Nyfosa need to process personal data about you to be able to assess whether you meet the requirements that the Landlord and Nyfosa impose on tenants in order to enter into a lease agreement.

Categories of personal data

Legal basis
  • Name
  • Personal identity number
  • Other contact details, such as address, email address and phone number
  • Credit information
  • Information from debt collection companies
  • Information from the Swedish Enforcement Authority (Sw. Kronofogdemyndigheten)
  • Various certificates of relevance (e.g. employment certificates)

Agreement. The Landlord and Nyfosa need to process your personal data to be able to evaluate that you are a suitable tenant to enter into an agreement with.

Legal basis for storing credit information

Legitimate interest: If you have been refused a lease agreement, Nyfosa has a legitimate interest in saving credit information, information from debt collection companies and authorities in order to be able to defend any legal claims.

Retention period: Your personal data processed for this purpose is retained as long as it is up to date and relevant for the lease process. Credit information and information from debt collection companies and authorities are not stored.

While you are renting a residence as a private individual, the Landlord and Nyfosa will process personal data about you in order to be able to administer the lease agreement, administrative matters and any disturbance cases concerning you or other tenants.

Categories of personal data

Legal basis
  • Name
  • Personal identity number
  • Other contact details, such as address, email address and phone number
  • Potential data from public registers
  • Personal data collected about a notifier and a reported in cases of a report of concern or disturbance, which may in some cases include sensitive personal data

Agreement. The Landlord and Nyfosa process your personal data in order to fulfil and administer the lease agreement with you as a tenant.

Legal basis for sensitive personal data

Legal claims: If Nyfosa processes sensitive personal data about you in connection with a disruption case, e.g. health data, Nyfosa does so because the processing is necessary to establish, defend or exercise legal claims.

Retention period: Your personal data is processed for this purpose for the duration of the lease agreement and for a maximum of 24 months thereafter in order to establish, defend or exercise any legal claims.

The Landlord and Nyfosa may process personal data about you if you have received keys in an electronic key system to gain access to the common areas of the property.

Categories of personal data

Legal basis
  • Name
  • Other contact details, such as address, email address and phone number
  • Role/title
  • Key receipts

Legitimate interest. The Landlord and Nyfosa process personal data based on our legitimate interest to manage access to properties or common areas.

Retention period: Your personal data is processed for this purpose until you return the key.

If you are in a queue for a parking space or for another right of use or make an expression of interest for a parking space or another right of use, the Subsidiary/Landlord and Nyfosa process personal data about you in order to be able to administer your place in the queue or your expression of interest.

Categories of personal data

Legal basis
  • Name
  • Social security number
  • Other contact details, such as address, email address and phone number

Legitimate interest. The Subsidiary/Landlord and Nyfosa have a legitimate interest in being able to administer and manage expressions of interest and the queuing system.

Retention period: Your personal data is processed for this purpose as long as your registered interest remains, or until you have been offered a parking space or another right of use.

When you are offered a parking space or another right of use, the Subsidiary/Landlord and Nyfosa need to process personal data about you in order to assess whether you meet the requirements set by the Subsidiary/Landlord and Nyfosa in order to enter into an agreement for a parking space or another right of use.

Categories of personal data

Legal basis
  • Name
  • Personal identity number
  • Other contact details, such as address, email address and phone number
  • Credit information (if Nyfosa considers it appropriate)
  • Information from debt collection companies
  • Data from the Swedish Enforcement Authority (Sw. Kronofogdemyndigheten)

Agreement. The Subsidiary/Landlord and Nyfosa need to process your personal data in order to evaluate your suitability to enter into an agreement.

Legal basis for storing credit information

Legitimate interest: If you have been refused a lease agreement, Nyfosa has a legitimate interest in saving credit information, information from debt collection companies and authorities in order to be able to defend any legal claims.

Retention period: Your personal data processed for this purpose is stored for as long as it is up to date and relevant in order to enter into an agreement on a parking space or another right of use. Credit information and information from debt collection companies and authorities are not stored.

While you as a private individual rents a parking space or another right of use, the Subsidiary/Landlord and Nyfosa will process personal data about you in order to administer the agreement.

Categories of personal data

Legal basis
  • Name
  • Personal identity number
  • Other contact details, such as address, email address and phone number
  • Potential data from public registers

Agreement. The Landlord and Nyfosa process your personal data to be able to fulfil and administer the agreement with you.

Legal basis for storing data

Legitimate interest: Nyfosa has a legitimate interest to store data in order to establish, defend or exercise any legal claims.

Retention period: Your personal data is processed for this purpose for the duration of the agreement and for a maximum of 24 months thereafter in order to establish, defend or exercise any legal claims.

In exceptional cases, Nyfosa or the Subsidiary/Landlord uses camera surveillance to monitor premises. Where camera surveillance can be used, this is indicated by signs inside and/or outside the property. Camera surveillance is used to provide security by preventing crime and other disturbances.

Categories of personal data

Legal basis
  • Image and video

Legitimate interest. The Subsidiary/Landlord and Nyfosa process personal data about you as a result of camera surveillance for the legitimate purpose of being able to prevent and deter crime and other disturbances in connection with properties.

Retention period: The recorded material is stored for a maximum of 72 hours. In some cases, the data may be stored for a longer period in order to establish, defend or exercise any legal claims.

If Nyfosa sells the real estate company that is your Landlord or which you previously have had a lease or another right of use agreement with, personal data may be processed and transferred to the buyer. Nyfosa also continues to process your personal data for some time after the sale has been completed.

Categories of personal data

Legal basis
  • Name
  • Personal identity number
  • Other contact details, such as address, email address and phone number
  • Potential data from public registers
  • Data collected in the event of disturbance cases or other irregularities in the premises

Legitimate interest. Nyfosa processes your personal data to manage the sale and transfer of your agreement from the seller to the buyer.

Retention period: Your personal data is processed for this purpose for up to 18 months after the sale is completed. Your personal data may also be stored in order for Nyfosa to be able to establish, defend or exercise any legal claims in connection with the sale.

When you are in contact with Nyfosa by phone or email and thereby provide personal data, your personal data is processed in order to handle your requests and offer you a satisfactory service.

Categories of personal data

Legal basis
  • Name
  • Other contact details, e.g. email address and phone number
  • Other information provided by you when you contact Nyfosa

Legitimate interest. Nyfosa processes your data to be able to offer an adequate service when you contact Nyfosa and to be able to process requests as needed.

Retention period: Your personal data is processed for this purpose for a maximum period of twelve (12) months.

Nyfosa processes personal data about you if you connect to the network in Nyfosa’s premises during your visit to Nyfosa.

Categories of personal data

Legal basis
  • IP address (if you connect to Nyfosa’s network)
  • Location information (if you connect to Nyfosa’s network
  • Other information you provide in connection with your contact with Nyfosa

Legitimate interest. Nyfosa processes your data to be able to offer an adequate service and to be able to process requests as needed when you visit our premises.

Storage period: Your IP address and location information are stored for three (3) months.

Nyfosa processes personal data about you if you have registered your interest in receiving press releases from Nyfosa sent to you.

Categories of personal data

Legal basis
  • Name
  • Email address

Consent. The personal data is processed because you have given your consent to receive press releases from Nyfosa..

Retention period: Your personal data is processed for this purpose as long as you continue to consent to the processing. You can withdraw your consent at any time by clicking “unsubscribe” in the mailing or contact Nyfosa at [email protected]

Nyfosa processes personal data when you contact Nyfosa via our digital channels (e.g. our website or our social media platforms such as LinkedIn and X (former Twitter)) in order to be able to handle your inquiries and offer you an adequate service. Depending on your choices and settings regarding cookies when you visit Nyfosa’s website, personal data may be collected for statistical purposes. Read more about Nyfosa’s use of cookies in Nyfosa’s cookie-policy.

Categories of personal data

Legal basis
  • Username (when contacting via social media)
  • IP address (if you visit the website)
  • Location information (if you visit the website)
  • Other information that you provide in connection with your contact with Nyfosa, such as name, email address and phone number

Legitimate interest. Nyfosa processes your data to be able to offer an adequate service when you contact Nyfosa and to be able to process requests as needed.

Retention period: Your personal data is processed for this purpose is deleted annually. Your IP address and location information are stored for up to 14 months.

Nyfosa processes personal data about you that you provide during a recruitment process at Nyfosa. The processing is necessary for Nyfosa’s legitimate interest in administering and processing your employment application.

Categories of personal data

Legal basis
  • Name
  • Other contact details, such as address, email address and phone number
  • Data from any tests carried out, e.g. personality or skill tests
  • Other information provided in the context of the employment application, e.g. resume, CV, cover letter or other documents submitted

Legitimate interest. The processing is necessary for Nyfosa to be able to administer and process incoming employment applications.

Retention period: Your personal data is processed for this purpose up to six (6) months after the end of a recruitment process. The personal data may be stored for up to 24 months after the end of a recruitment process in order for Nyfosa to be able to defend itself against any legal claims.

Nyfosa processes your personal data in order for Nyfosa to be able to fulfil legal obligations such as the storage obligation under the Swedish Accounting Act.

Categories of personal data

Legal basis
All personal data described above that may be relevant to the legal obligation.

Legal obligation. Nyfosa processes your personal data to the extent required to fulfil our legal obligations.

Retention period: Your personal data is processed for this purpose as long as Nyfosa has a legal obligation to process it. For example, according to the Swedish Accounting Act, Nyfosa has an obligation to store your personal data up to and including the seventh year after the end of the calendar year in which the financial year ended.